PUBLICATION
All accepted abstracts will be published in the Digital Abstract Book of European Geriatric Medicine (EGM), the official EuGMS journal, indexed in PubMed/Medline. 

ORAL PRESENTATIONS 

Slide Upload: Presenters must bring their PowerPoint file (.ppt/.pptx) on a USB stick and deliver it to the Speakers’ Ready Room at least 2h before their session. Only PowerPoint files are accepted (no personal laptops). 
Arrival: Please be in the room 10 min before your session to meet moderators.
Timing: Oral communications = 8 min presentation + 2 min Q&A.
Please note that timing will be strictly enforced to ensure fair and efficient scheduling. Chairpersons have been instructed to interrupt who exceed the allotted time and to preserve the discussion period. 

Technical Guidelines

• Accepted formats: PowerPoint (.ppt / .pptx) only, 16:9 (widescreen format) is preferred 
  
• Mac users: Please verify font compatibility and formatting under Windows 
  
• Operating system: Microsoft Office 365 on Windows 10 
  
• Videos: Must be embedded in the PowerPoint file. Linked files are discouraged and may not play correctly 
  
• Fonts: Use standard fonts (e.g., Arial, Georgia, Helvetica, Times New Roman) to avoid display issues 
  
• Readability: Ensure that all text, diagrams, and images are clearly visible from a distance 
  
• File size: There is no strict limit, but large files may take time to transfer and load. Please allow sufficient time for upload at the Speaker Ready Room 
  
• Final check: Presenters are strongly encouraged to review their slides for formatting and spelling before submission 

Mandatory: Please include a commercial disclosure slide immediately following your title slide. This slide must clearly state any relevant affiliations or financial interests (e.g., consultancies, grants, royalties) and how they may relate to your presentation content. 

Note: Presenters are fully responsible for the content of their slides. All materials must respect intellectual property and privacy rights.

POSTER DISPLAY 

All Posters will be displayed on the Congress App available on Google Play and Apple Store and on the Digital Congress Platform from September 24th. 

For those authors who decided to present their posters also onsite in paper form, posters will be exhibited in dedicated areas in the Harpa Conference Center. Each poster will be grouped by topic and identified by its poster number. 

Paper Posters will be displayed during the following days: 

POSTER DISPLAY: Thursday, September 25, h. 08:30-17:30 

Poster from P-0015 to P-0639: 

• Poster mounting: from 08:30
• Poster removal: before 19.00

POSTER DISPLAY: Friday, September 26, h. 08:30-17:30

Poster from P-0641 to P-1193:

• Poster mounting: from 08:30
• Poster removal: before 19.00

N.B.: At the end of the day, posters must be removed from the Poster Area. If they are still on your board after this time, we reserve the right to remove and discard the poster. No responsibility can be taken for any loss or damage to your poster. The Organizing Secretariat will not keep or forward forgotten posters to any presenter. 

Paper Poster Specifications

• Format: Portrait A0 – Maximum size 841 mm (width) × 1189 mm (height)
  
• Materials: Posters must be printed on paper material. Different materials (such as canvas or plastic materials) will not be allowed. The Organizing Secretariat will provide you the material to put up your poster.
  
• Language: All content must be in English
  
• Readability: Posters should be easily legible
  

Onsite Presenter Responsibilities 

• Presenters must bring their printed posters to the venue 
• Posters must be displayed only on their assigned day 
• Presenters are responsible for both mounting and removing their posters according to the schedule 

SHORT POSTER PRESENTATIONS 

Posters which have been selected to be presented as Short Poster Presentations will be presented during the communicated timselot. All Short Poster Presentations will take place in the Floi Area, located on the ground floor near the exhibition area. 

Each presenter will have 6 minutes (3 min presentation + 3 min discussion) to discuss their poster. 

The short poster presentation will be held on a digital screen in the Harpa Conference Centre so the posters will be presented only if the author has uploaded the PDF version to our system, as specified in the guidelines already provided. If the PDF is not uploaded, the poster presentation will be skipped. 

AWARDS 

The EuGMS Scientific Committee will award the Best Oral Communications, Best Short Presentations and Best Posters. The winners will receive a 500€ prize and free registration for next year congress. Awards will be announced during the EuGMS Social Dinner and the winners will be contacted by the PCO. 

NEW! Starting this year, participants will be able to rate the oral communications (from 1 to 5 stars) directly through the EuGMS App. We therefore encourage you to download the App from Apple Store and Google Play Store and login with Aristeapass or by scanning the QR code on your badge. Based on these ratings, the oral communications and short poster presentations with the highest average scores will receive the Audience Award for Best Oral Communication and Best Short Poster Presentation. Awards will be announced during the Congress Closing Ceremony and the winners will be contacted by the PCO. 

MODERATORS 

Moderators play a key role in ensuring the success of each session. We kindly request that you arrive in the session room at least 15 minutes prior to the start of the session. 

Please prepare: 

• The list of speakers and presentation order 
• Short speaker introductions 
• Housekeeping announcements (e.g., mobile phone silencing) 
• A few potential questions to initiate or guide discussion if needed 

Responsibilities: 

• Remain present for the entire session 
• Introduce each speaker and moderate the session 
• Facilitate the Q&A while ensuring that contributions are concise and relevant 
• Enforce strict adherence to the presentation schedule 

TIME MANAGEMENT 

• Oral communications: 8 min presentation + 2 min Q&A (total 10 minutes) 
• Short Poster Presentations: 3min presentation + 3 min Q&A (total 6 minutes) 

Please note that transition time between speakers is included in the total duration. Moderators are encouraged to help speakers stay within their time limit to ensure a smooth progression of the program. 

For any questions or special requests, please contact the conference organizers or visit the Information Desk at the venue.
We thank all presenters and moderators for their cooperation and valuable contribution to the success of the conference.